MTO vs QTO: Definitions, Differences, and Use Cases

Introduction

For U.S. contractors, trade professionals, and general contractors, understanding the difference between Material Takeoff (MTO) and Quantity Takeoff (QTO) is essential to estimating accurately. Misunderstanding the difference between the two can result in missed materials, inaccurate bids, and lower profit margins. In this post, we’ll break down MTO vs QTO—what they are, when to use each, how they differ, and how using both improves your project success.

What Is QTO (Quantity Takeoff)?

Quantity Takeoff (QTO) is the process of identifying and calculating the number of measurable construction components required for a project. This includes surface areas, lengths, volumes, and counts of items such as drywall, piping, and fixtures.

QTO Examples

• 3,000 square feet of asphalt shingles
• 200 linear feet of 6-ft chain link fence
• 25 cubic yards of poured concrete
• 150 light fixtures

QTO forms the foundation for project estimation, helping to quantify scope and identify labor, equipment, and material needs.

What Is MTO (Material Takeoff)?

Material Takeoff (MTO) is a more detailed list derived from QTO that specifies the types and specifications of materials needed to complete a job. MTO includes brand names, performance specs, and code compliance data necessary for procurement.

 MTO Examples

• Owens Corning Duration shingles, 3,000 sqft, color: Onyx Black
• 6’ high Galvanized 9-Gauge Chain link with top rail
• Lithonia 6-inch IC-rated LED Recessed Downlights

MTO ensures your project complies with specs, avoids procurement errors, and aligns with your RFQ and vendor submittal requirements.

H2: MTO vs QTO: Key Differences

Feature	QTO (Quantity Takeoff)	MTO (Material Takeoff)
Purpose	Measures quantities	Details materials needed
Output Format	Area, length, volume, units	Brand names, specs, descriptions
Used For	Estimating, budgeting, scope	Procurement, compliance, RFQs
Level of Detail	General	Specific and code-compliant
Primary User	Estimators, PMs	Procurement teams, subs

When to Use QTO

QTO is ideal during early planning and bid stages. It’s useful when:

• You need rough estimates for labor and cost.
• You’re bidding multiple jobs and need fast scoping.
• You want to compare bids or validate subcontractor pricing.
• Your project scope is evolving and final specs aren’t yet set.

By getting QTO right, you avoid underbidding or overpricing jobs.

When to Use MTO

Use MTO when you’re ready to:

• Order exact materials with specs and vendor details
• Send RFQs for pricing comparisons
• Create detailed submittals for client or architect approval
• Ensure compliance with code or green building certifications

MTO prevents costly mistakes, like ordering incompatible materials or not meeting bid requirements.

Why You Need Both for Accuracy

Relying solely on QTO leaves room for error. Without MTO, you risk:

• Ordering incorrect or insufficient materials
• Missing warranty and spec requirements
• Delays from unavailable brands or substitute materials

QTO tells you how much. MTO tells you exactly what.

Combined, they help you:

• Reduce material waste
• Avoid rework
• Win bids by showcasing professionalism

Tools Used for MTO vs QTO

At VASL, our estimators use:

• PlanSwift – Fast visual takeoffs from architectural drawings
• Bluebeam – High-accuracy scaling and plan markup
• AutoCAD – Extraction of dimensions and detailed elements
• RSMeans – Nationally benchmarked U.S. material and labor cost data
• Vendor Catalogs – Brand-specific pricing and product information

We produce estimates in your preferred format (Excel, CSV, PDF) and support your internal systems.

MTO vs QTO Across Trades

Roofing

• QTO: Square footage of surface, slope area
• MTO: Shingle brand, flashing, drip edge, ice/water barrier

Fencing

• QTO: Fence length and number of posts
• MTO: Gauge, finish, post caps, tension wire specs

Electrical

• QTO: Count of fixtures and outlets
• MTO: Model number, voltage, UL rating, junction boxes

HVAC

• QTO: Duct length, register count
• MTO: Duct gauge, insulation type, brand of diffusers

Drywall

• QTO: Wall and ceiling surface areas
• MTO: Board thickness, fire-resistance rating, screw pattern

In-House Estimating vs Outsourcing

Hiring full-time estimators can cost $70K+ annually, excluding benefits and software.

VASL helps you scale by offering:

• On-demand estimating teams
• Trade-specific experts
• U.S.-based code knowledge
• Lower fixed costs — pay per job

Our clients typically save 40–60% by outsourcing takeoffs.

How VASL Helps You With MTO vs QTO

We support GCs, subs, and trade professionals across the U.S. with:

• Dual QTO/MTO estimates
• Clean deliverables with spec sheets
• Fast 24–48 hour turnaround
• Customized output using your price guides

Whether you need estimates for roofing, fencing, or a full renovation scope — we deliver consistent, accurate, and affordable support.

Final Thoughts

Understanding MTO vs QTO is essential if you want to bid confidently, order the right materials, and stay on budget.

MTO ensures your purchases match the plan. QTO gives you the roadmap.

Want accuracy without adding overhead? VASL offers trade-specific estimating services that help you win more jobs.

Email: saman@vasl.team
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